{"id":1237,"date":"2023-09-01T03:56:06","date_gmt":"2023-09-01T03:56:06","guid":{"rendered":"https:\/\/www.biworldwide.com\/uk\/?p=1237"},"modified":"2025-12-02T10:07:03","modified_gmt":"2025-12-02T10:07:03","slug":"want-to-maximise-your-time-ask-your-agency","status":"publish","type":"post","link":"https:\/\/www.biworldwide.com\/uk\/our-work\/blog\/want-to-maximise-your-time-ask-your-agency\/","title":{"rendered":"Want to maximise your time and money? – Ask your event agency!"},"content":{"rendered":"
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\n\t\t\t\tWant to maximise your time and money? – Ask your event agency!\t\t\t<\/h1>\n\t\t\t\t\t\t\t\t\t\t
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Time is precious, budgets are tight, and demands are rising.
 
Find out the critical questions you should feel confident asking your events agency and what we suggest to maximise the impact and memorability of your event.<\/p>\n\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t<\/div>\n<\/div>\n\n\n\n

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Time is precious, budgets are tight, and demands are rising.<\/h2>\n\n\n\n

No matter the size of the upcoming event you\u2019re working on, it\u2019s safe to say that it\u2019s eating up your time and resources, even when partnered with an event agency to look after the day-to-day details.<\/p>\n\n\n\n

There\u2019s no pushing back the final deadline when it comes to events, and it\u2019s all too easy to power forward completely focused on the end goal. Although that\u2019s not wrong, taking a moment to step back, address concerns and ask questions can save you time and complications at any point on your event journey, especially as you ramp up to go live.<\/p>\n\n\n\n

Q) \u201cWhat would you suggest?\u201d<\/strong><\/h3>\n\n\n\n

This is a key question you should be asking your event agency throughout your event journey. A good full-service event agency should be able to provide personalised, thoughtful advice. You\u2019ll already have an idea in mind of what you want but it never hurts to consider other options.<\/p>\n\n\n\n

Asking this question could, amongst other things, deliver greater value, generate inspirational ideas and support your ESG agenda. Consider your agency as a trusted advisor that can draw on a wealth of collective knowledge.<\/p>\n\n\n\n

Answer:<\/strong><\/h3>\n\n\n\n

When partnered with a well-connected event agency you can draw on its first-hand expertise for nearly any region and find creative ways to support you to address common business challenges, so you can get real, practical advice.<\/p>\n\n\n\n

Q) \u201cCan I give you some background?\u201d<\/strong><\/h3>\n\n\n\n

All too often, the discussion begins with \u2018how much\u2019 or \u2018where should we go\u2019 instead of \u2018why do we need this event\u2019 or \u2018what are we trying to achieve\u2019. The best way to get what you need is to provide detailed background. This often means painting a nuanced picture of your company\u2019s cultural climate, upcoming changes, and other contextual information.<\/p>\n\n\n\n

Answer:<\/strong><\/h3>\n\n\n\n

Your event agency should start every single project with a discovery session, starring you and your needs. If you find yourself with a solution before you\u2019ve had a chance to get everyone up to speed, apply the brakes.<\/p>\n\n\n\n

Q) \u201cIs this even possible?!\u201d<\/strong><\/h3>\n\n\n\n

The reality is, things change, especially with events that are influenced by a number of factors. For example, you suddenly you need to change your destination, bring your event forward, incorporate an extra 500 guests or even get 14,000 people trained in 12 locations over the next three months. It\u2019s a tall order and you know it; don\u2019t let that stop you. If you never ask, you\u2019ll never know.<\/p>\n\n\n\n

Answer:<\/strong><\/h3>\n\n\n\n

It might not always be possible, but a full-service event agency is far more likely to pull off a miracle than if you went it alone. Their resources and relationships tend to be broader and deeper which gives them an edge for projects that seem nearly impossible. You just might be surprised!<\/p>\n\n\n\n

Q) \u201cShould I worry about [insert latest travel concern]?\u201d<\/strong><\/h3>\n\n\n\n

Global health crises. Terrorism. Political unrest. They\u2019re all now a major part of the conversation \u2013 and for good reason. Depending on the region, these concerns may play a role in how the event is designed. An experienced team should already be keenly aware of any potential threats and actively working to mitigate them.<\/p>\n\n\n\n

Answer:<\/strong><\/h3>\n\n\n\n

A full-service event agency should be tapped into the ebb and flow of these issues as they change on a daily basis; knowledge is power. If an issue escalates, your team should be able to leverage a network of relationships and resources to make necessary adjustments on the fly.<\/p>\n\n\n\n

Q) \u201cCan I handle some of this on my own?\u201d<\/strong><\/h3>\n\n\n\n

Hiring a full-service event agency is a great way to make sure nothing slips through the cracks. But depending on a variety of factors, you may want to take some things in-house. If you\u2019ve already got a great team to manage sourcing or group air travel, don\u2019t be afraid to adjust the scope of work.<\/p>\n\n\n\n

Answer:<\/strong><\/h3>\n\n\n\n

Full-service doesn\u2019t mean inflexible. It simply means you have access to everything you need (if you need it). Pick and choose what\u2019s right for you and know that a good partner will support you along the way.<\/p>\n\n\n\n

 <\/h3>\n\n\n\n

Q) \u201cCan I pick your brain for a minute?\u201d<\/strong><\/h3>\n\n\n\n

The benefit of a full-service event agency stretches far beyond a single project. You may find yourself in a conundrum weeks or months after your last project ended, desperate for a little insight and advice. The trusting relationship with your event agency shouldn\u2019t end with the event. Don\u2019t think twice about asking for a little advice, even if it falls outside of a specific project.<\/p>\n\n\n\n

Answer:<\/strong><\/h3>\n\n\n\n

Use an event agency that doesn\u2019t start running the meter every time you call. Find one interested in building relationships and helping you reach your goals in the long-term. A partner that offers a broader range of services can heighten the impact of your event, extending the reach beyond your event guests. They can also offer advice on solutions outside of events that may be more effective in achieving your goals.<\/p>\n\n\n\n

Use this list to develop a deeper relationship with your event agency. Your questions aren\u2019t roadblocks; they\u2019re opportunities to create a seamless and successful event.<\/p>\n\n\n\n

Q) \u201cCan you tell me more about BI WORLDWIDE?\u201d<\/strong><\/h3>\n\n\n\n

Want to find out more about BI WORLDWIDE and how we may be able to help.<\/strong><\/p>\n\n\n\n

Answer:<\/strong><\/h3>\n\n\n\n

We\u2019d love to. Just get in touch to find out how we collaborate closely with our clients to create inspiring events with impactful results.<\/p>\n\n\n\n

Original source\/article:<\/em><\/p>\n\n\n\n

The top six questions you were too afraid to ask your event agency by Mary MacGregor, Corporate Vice President, Event Solutions, BI WORLDWIDE<\/em><\/p>\n\n\n\n

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The best way to get started is to get in touch!<\/h2>\n\n\n\n
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Let’s talk<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n
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Download the full case study for more details.<\/h2>\n\n\n\n
Google Chrome 2025-01-27 12.35.18<\/a>Download the PDF<\/a><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

Time is precious, budgets are tight, and demands are rising.
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