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Home Conferences and meetings

Conferences and meetings management

Our meetings and conference event management services ensure your message gets heard. From large-scale conferences for thousands to smaller leadership team meetings and everything in between, we can help plan an event that turns your audience from a captive one to a captivated one.

Conference event management services that put your audience first.

With our meetings and conference event management services, we look at who the audience are, what messages need to be communicated, how the audience should feel when they leave, and the next steps to be taken.

If you have a message that needs to be heard, we look at that message as a story waiting to be told – to move the audience to what matters the most. We can engage your audience like no one else, and we always keep the end result in mind.

Sourcing the best venues, booking superb talent, incorporating meaningful activities, getting creative with content, and theming and setting the stage with production – everything from logistics to lighting; we take care of it all! And thanks to our unparalleled global network of supplier partners, we’re always local no matter where in the world your conference or meeting is taking place.

Our people create engaging, memorable conferences and meetings that go off without a hitch and deliver on your objectives.

A person stands on a circular stage under bright lights, gesturing towards a large audience. Multiple screens display graphics and text. The ceiling is decorated with circular and angular lights in a spacious venue.
People sit at a round table, engaged in discussion, with a laptop open. A large screen in the background displays 15:53 in white numbers on a colorful geometric pattern. The setting appears to be a dimly lit room with a modern design.
A colorful room with people playing on a mound of yellow balls. The backdrop features large yellow spheres and a painted cloud on a vibrant pink and blue wall. Two people are jumping into a pit filled with more yellow balls.
Three people stand at a large touchscreen table in a room with a question displayed: As the world faces increasing scarcity of resources, how can we protect global supply chains? The decor features images of dry, cracked soil and crops.
A person in an orange dress interacts with a light table, creating a sand art scene projected on a wall. The artwork depicts a swirling cosmic scene with planets and stars.
A large event space with dim lighting features a central tree adorned with red leaves. Surrounding tables are set with chairs, and there are two screens with abstract visuals on either side. The atmosphere is warm and inviting.
A large, elegant banquet hall filled with people seated at round tables, dressed in formal attire. Modern circular chandeliers hang from the ceiling. A stage is visible, with decorative purple and red lighting creating an ambient atmosphere.
A group of people sits in theater-style seats, wearing VR headsets. The room has dark curtains and warm lighting. The atmosphere suggests an immersive virtual reality experience.
Outdoor event setup by the sea with round tables covered in white cloths, each having red centerpieces. Staff in black attire arrange the tables. Rocky cliffs and palm trees are visible in the background under a clear sky.

We tackle everything from big-picture strategy to meticulous execution

Drawing on decades of experience in a wide variety of industries, our conference and events management solutions create unforgettable experiences  that capture your audience’s attention. Sourcing the best venues, booking superb talent, incorporating meaningful activities, getting creative with content, and theming and setting the stage with production – everything from logistics to lighting; we take care of it all! And thanks to our unparalleled global network of supplier partners, we’re always local no matter where in the world your conference or meeting is taking place.

Our people create engaging, memorable conferences and meetings that go off without a hitch and deliver on your objectives.

Our work speaks for itself.

View all case studies

  • Welcome Break inspired employees after a gruelling peak season

    After a gruelling peak season with demanding targets, Welcome Break wanted to reward and recognise the achievements of their top-performing Site Managers. Learn how BI WORLDWIDE supported Welcome Break with a three-day incentive trip spanning three countries.
    Learn More

  • Pivoting to hybrid while on site!

    How a global sales conference in Nashville became a hybrid event…whilst on site! A demonstration of how operational excellence from our events team meant we were able to successfully transform an event to hybrid whilst 4,000 miles from the office.
    Learn More

Thought Leadership

Learn from the best. BIW thought leaders bring you a deeper look at the business of inspiration.

  • Collage of four images from a McDonalds and Cargill event, showcasing colorful, illuminated displays with text like Imagining the Future. People are interacting with the exhibits featuring modern, sleek designs and agricultural themes.

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    How to make your event technology work harder and smarter

    Are rising AV and technology costs putting a strain on your event budget? Learn how to make your event technology work harder and smarter with our top tips and expert insights. From negotiating better terms to leveraging emerging technologies, we’ve got you covered. Dive in to find out how you can deliver exceptional experiences without overspending!

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    Unforgettable events: Starting with the end for maximum impact

    Unlock the secrets to unforgettable events! Discover how starting with the end in mind can transform your event planning process. From building consensus to engaging storytelling and creating emotional connections, learn the strategies that ensure your events leave a lasting impression. Ready to write the next chapter of your event story? Dive into our latest article to find out how!

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    Boosting event ROI through delegate wellbeing: A strategic approach

    With a heightened focus towards health and wellness in general, and with rising event costs, now more than ever, event organisers recognise that prioritising delegate wellbeing is key to overall event success and maximising the return on investment.

Find out more about our other live event services

We’ll help you transform your event with solutions that deliver inspirational experiences and a lasting impact for you and your people.

  • A row of transparent crystal awards with pointed tops on reflective bases. The background is softly blurred, showing hints of blue and orange lights, creating an elegant and celebratory atmosphere.

    Awards and ceremonies

    Whether you are looking for a gala dinner or award ceremony, we know how to create an unforgettable event that brings your people together in celebration and lets them know just how special they are.

  • A man in a suit stands on stage, holding a microphone and speaking to an audience. The background is blurred and features colorful ambient lighting. A purple geometric shape overlays part of the image.

    Event management

    When an event is thoughtfully planned, you can feel the difference. Your story comes to life. When your event flows seamlessly, your audience has the freedom to connect. Engage. Understand. Remember. It feels like magic. But it couldn’t be more deliberate.

  • Event production

    Corporate event creative and production should captivate your people to motivate and inspire them whilst delivering your brands message. Whether you’re looking to transform a venue to suit your vision or need help sharing your story via creative content, we cater our corporate event production services to suit your requirements.

  • Two computer monitors display colorful test patterns in a darkened control room. The blurred background shows a stage and lit, geometric floor, indicating a live event or broadcast setting.

    Hybrid and virtual events

    We do more than just posting your event online; our team is with you every step of the way, offering an end-to-end experience for your virtual and hybrid events. We bring your ideas and messages to life, connecting your brand with your audience

  • A group of six people taking a selfie outdoors, all smiling and posing together. The background shows a large architectural structure, with a painterly effect and blurred areas. The people appear to be having a joyful moment.

    Incentive travel

    The research doesn’t lie: Nothing motivates employees like aspirational travel experiences. And no one knows incentive travel like we do.

  • A person wearing headphones operates a camera in a studio with bright stage lights in the background. The scene is predominantly blue with a translucent orange overlay on the right side. The background shows out-of-focus illuminated screens.

    Live events

    Memorable moments inspire, engage, and motivate action and inspiration can be found in many places. Live events take it to whole new level. We create events that are stages for shared memories, allowing your people to extend their experience beyond the everyday.  

  • Product launches

    You’ve invested a lot of time, money, and innovation into developing your new product. Let’s work together to give it the launch it deserves. With over 30 years of experience in product launches, BI WORLDWIDE can help your product stay at the front of your audience’s mind for years to come.

The best way to get started is to get in touch!

Speak to a member of our expert team to learn more about our live event solutions.

Let’s talk